Do you print out your WIP and start writing notes to yourself about researching or moving a section of the document to another area? Or commenting on a section that needs more tension?
Scrivener has a two features that allow you to mark up your manuscript with Annotations and Comments.
Inline annotations are notes that you can insert anywhere in the text. Think of them as a circled note you jotted down paper above the sentence and you use that carat mark as insertion so it’s visible when you make your revisions. It’s the same concept in Scrivener. You can use inline annotations when you want the notes to be very visible, right on the page. You can even insert images and hyperlinks directly into the annotation and later remove it when you compile your work.
To create inline annotations, position the cursor to where you want the inline annotation to start. Choose Format->Inline Annotation and type in your note.
The text appears in a red bubble. A few things you should look at: there’s a lack of spacing around the annotation. Extra spaces before or after the annotations appear in your compiled manuscript after you strip out those annotations. In other words, don’t fiddle with the spacing or it will screw it up when you compile. To add buffer space, make sure they’re in the annotation.
To turn it off, click outside the bubble to exit or return to Format-Inline Annotation. From there you can resume typing in the normal fashion.
Let’s say that you color-code your annotations. Red is for characters, blue is for changes in dialogue, green is strictly for plot changes. You can change the color of the inline annotation to follow your color code simply click inside the annotation there’s no need to select it. Choose Format->Font->Colors and pick the color you want for that note. You’ll see that both the bubble and the text change to the new color.
If you want to convert one annotation into two or more and have them right next to each other and have one in one color and the other in another color, select the section of text, within the annotation, you want to split. Go to Format->Font->Show Colors. Select a color. Once you’re finished, close out the color window
What if you need to search for an annotation in your WIP? Easy peasy. Go to Edit->Find->Find by Formatting. In the drop-down menu of the Formatting Finder window, select Inline Annotations. Enter the string of text in the Containing text box. If you can’t remember the exact wording or the code you made up for your changes, don’t despair because you can search by color! In the Search drop-down list, select All Documents to search the entire WIP. Make a selection from the Color drop-down menu, which provides you with three choices:
- Any Color
- Limit Search to Color
- Exclude Color
Once you have all the settings the way you want, click Next and continue to do so until you reach the annotation you’ve been trying to find.
Now this is my favorite part: Need to make some changes to the annotation like adding a photo? Just drag a photo from your photo gallery in the research section or from your desktop into the bubble. I inserted a photo and this is how it looks:
The image can be sized by double-clicking on it a Resize window will open and you can make it as small or large as you wish. Want to delete it? Select the entire text and hit delete.
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